Documentation Guidelines
Download a copy of our Documentation Guidelines: Word Document Version or PDF Version
Documentation from a qualified healthcare professional helps us understand the barriers a student faces due to their disability. This information, combined with the student’s personal narrative, allows us to determine reasonable, appropriate accommodations.
Note: These requirements apply specifically to Wenatchee Valley College (WVC) and may differ at other schools or testing centers.
Accepted Forms of Documentation
We accept a variety of documentation types and the list below is not exhaustive. You
may need to provide multiple documents to address our requirements if one does not
cover all. See the “What Should Documentation Include” section for more details. Some examples include:
What Should Documentation Include?
We typically look for all the following details. You may provide multiple documents if one does not cover all areas.
- How Disability Was Determined: What the disability/health condition is and how it was diagnosed (test used, DSM codes, scores, etc.)?
- Current Symptoms and Impact: How the disability specifically affects this specific person (the student). This is as opposed to general symptoms people with this condition may have.
- Barriers in the Educational Setting: Barriers the student faces, that are created by the educational environment.
- Expected Progression/Treatment: Is the condition permanent or temporary?
- Temporary conditions: Include expected duration and a timeline for reevaluation.
- Permanent conditions: Indicate if it is continuous or episodic. If episodic, documentation should provide details about triggers, duration of episodes, recovery time, or any other relevant information.
Required Provider Information
All documentation from the healthcare professional should include:
- Provider's contact information
- The Professional's License number
- A signature or electronic signature
Missing information may cause delays in
processing your request for accommodations
Why Do We Ask for Documentation?
- Eligibility: Confirms a student has a disability and qualifies for legal protections.
- Understanding the Impact: Provides details about how the disability affects the student’s daily life and learning.
- Developing Accommodations: Helps us determine reasonable accommodations to ensure equal access to WVC’s programs and services.
What About My IEP, 504 Plan, or K-12 Summary of Performance?
You may submit these documents, but they often lack key details such as diagnostic criteria or current symptoms.
Additional documentation may be needed to meet our requirements (see What Should Documentation Include?).
What If I Don't Have Documentation?
That’s okay.
When you complete your registration form, please share as much information from the "What should documentation include" section as you are able (from your perspective).
We will reach out through email once we have your registration form. When we ask you for documentation, let us know if it is a barrier. We can still discuss your situation and explore options.
How To Submit Documentation
- Upload with your registration form or use the link in your confirmation email
- Email it to sas@wvc.edu
- Drop it off:
- Wenatchee Campus: Student Access Services (SAS) office (Wenatchi Hall)
- Omak Campus: Administration building (ask them to send it to Student Access Services)
Contact SAS |
|
| Staff | Jenna Floyd, Student Access Manager Nick Harris, Student Access Program Assistant |
| Mailing address | Student Access Services Wenatchee Valley College 1300 5th street Wenatchee, WA 98801 |
| Physical address | Wenatchee Campus: Wenatchi Hall 2133 Omak Campus: Administrative Building |
| sas@wvc.edu | |
| Encrypted Email | You may an encrypted message to sas@wvc.edu or to directly our Manager at jfloyd@wvc.edu |
| Phone | 509.682.6854 (Student Access Services) |
| Book an appointment | |